Louisville Metro, KY USA
Full-Time - Human Resources Specialist

What’s the difference between a job and a meaningful, rewarding career? The people you serve. When you work at Atria, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life.

 

Atria is an equal opportunity employer committed to providing equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, age, national origin, disability, genetic information, veteran status, or any other classification protected by applicable law.  Atria will not tolerate harassment or discrimination based on any of these protected classifications.

Responsibilities

 Responsible for providing guidance and support to employees and managers regarding human resources administration practices as well as the day to day activities of our employee Health and Welfare Programs and Retirement Plans company-wide.   This position acts as a liaison, providing support to all employees while resolving benefits and data issues through our field Human Resources team, third party administrators, and third party vendors. Each Specialist is also responsible for specific day-to-day duties. 

 

  • Administer assigned benefit programs including the day to day activities, audits, testing, and coordinating the interaction between third party administrator, employee(s), and payroll.
  • Compile and maintain supporting documentation related to job functions via paper or electronically as outlined in procedure documentation.
  • Coordinate and monitor leaves of absence for employees according to Atria Policy and federal and state regulatory compliance requirements. Coordinate benefit payments between insurance company, state benefits, and Atria Paid Time Off (PTO)/Extended Illness Bank (EIB).
  • Administer PTO donation, PTO payout due to terminations, and PTO adjustments. Assist payroll with the administration of the PTO/EIB adjustment and rollover program.
  • Prepare and maintain employee files, assuring accuracy, compliance and confidentially for new Support Center, regional and divisional employees.
  • Coordinate the collection and review of documentation needed to support the Company’s position at all unemployment hearings.  Prepare quarterly unemployment benefit reporting for management.
  • Research and resolve complex requests from employees and managers regarding benefits and retirement plans, HR data, and employee relation issues. Ensure responses are in compliance with applicable government regulations.
  • Document and track employee inquiries via the department ticket system database.  Comply with department performance standards regarding level of customer service.  Prepare management reporting.
  • Maintain a “specialist” level understanding of Atria’s benefit plans, trends, program offerings, and regulatory benefit requirements.
  • Assist in the new hire and Community Business Director orientation training as well as other Benefit/HRIS training required.
  • Serve as the key contact for all new hire activities including those relating to new acquisitions.
  • Administer the 1-9 and eVerify processes for the Company, including resolution of non-confirms.
  • Maintain assigned databases and benefit records. Prepare regular benefit reports extracting data from the database. Provide technical support, test system functionality, and work with end users to provide system support and troubleshoot system problems.
  • Research and resolve issues encountered within the Manager Self Service System.
  • Audit the accuracy and integrity of the importing and exporting of data information to and from third party administrators.
  • Assist with management and performance review of vendor accountabilities.
  • Review and audit benefit invoices, wires, claims billing from vendors, and processes for payment.
  • Serve as back up to other HR Specialists in his or her absence.
  • May perform other duties as needed and/or assigned.

 

Qualifications
  • Bachelor’s degree preferred.
  • Two (2) or more years of general Benefits or Human Resources experience required.
  •   Intermediate proficiency/advanced skills in utilizing MS Office applications, in particular Excel.
  •  PeopleSoft HCM experience preferred.
  • Strong organizational and analytical skills and excellent attention to detail.
  • Excellent troubleshooting, problem solving and decision making skills.
  • Mathematical aptitude.
  • May be required to travel up to 10% of time on behalf of Company.  Travel time is subject to change based on business needs.
  • Position requires driving responsibilities (may use Company provided vehicle and/or personal vehicle).
  • Must possess a valid driver’s license.
  • Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards.
  • Must have or be willing to get a COVID-19 vaccine, subject to legal requirements.
Hiring Step 1
It’s Easy to Apply Online
Select the “Apply Now” button on the job that interests you. Plan on taking 5-10 minutes to complete the application and select “Submit” when done – you’ll receive a confirmation email shortly thereafter. Keep your login and password handy as you’ll need it throughout the hiring process.
Hiring Step 2
Application Review
Every application is given due consideration. If your experience and skills are aligned with the job requirements, we’ll contact you to schedule an interview.
Hiring Step 3
Interviews & Assessments
Your interview will be conducted by phone or in person with an Atria recruiter or hiring manager. This process may include additional interviews, reference checks and skill assessments.
Hiring Step 4
Offer Letter
If you are chosen for the position, an offer will be made by phone and email. The email will include a letter which you’ll sign electronically, return to us and can download for your records.
Hiring Step 5
Post-Offer Hiring Process
You’ll receive all needed forms, instructions and our contact information if you have any follow-up questions. This process may include a background check and/or a drug screen. COVID-19 vaccination is a requirement of all positions – proof of vaccination is required before you can start. We will evaluate potential accommodations for anyone seeking an exemption due to a medical condition or religious belief.
Hiring Step 6
Check-ins from your future team
As turnaround times vary for screening results, we’ll provide any needed updates and let you know what to expect for your first day on the job.
Hiring Step 7
First day and onboarding
Congratulations – we’re excited to have you join our team! Onboarding varies by position, but on your first day at Atria you’ll typically meet coworkers, take a workplace tour and begin any required training.
Job Details
Employment type: Full-Time
Job Category: Human Resources
Location: Louisville Metro KY, USA
Req ID: 2021-158136

Benefits for Working at Atria Support Center

Competitive Pay

Paid Holidays & PTO

Comprehensive Health Plans

Career Advancement Opportunities

Tuition Reimbursement

Employee Loyalty Rewards Program

Retirement Savings Plan with Employer Match

Rewards & Recognition

Learn more about the many ways Atria celebrates employee achievements and rewards outstanding performance.

Health & Safety

Whether providing protection from flu, COVID-19 or natural disasters, we make safety a priority for both residents and staff.

Similar Job Openings: