New York City, NY 11021
Full-Time - Staffing Coordination Specialist

Job Details
Starting at: The wage range for this position is $20.00/hr - $24.00/hr, dependent on prior work history and experience
Employment type: Full-Time
Job Category: Human Resources
Location: New York City NY, 11021
Req ID: 2023-217278
  • Collaborates with the Director of Staffing Coordination to arrange and coordinate scheduling of all HHA/PCA and Nursing assignments in consultation with Nursing Services Director and/or administrators, assuring coverage of all assignments.
    • Coordinates the creation, updating, and maintenance of all HHA/PCA and Nursing schedules.
    • Notifies staff of schedule requirements and changes.
    • Notifies nurse supervisors and administration of scheduling, including problem areas.
    • Assists with maintaining established on call staffing par levels.
    • Maintains staffing communication documentation (E-mail addresses, phones numbers, mailing address, & various staffing tool(s).
  • Provides direct marketing through telephone communications and appropriate follow-up.
    • Uses correct telephone skills during intake procedure.
    • Maintains documentation. (Staffing/ Recruiting spreadsheets)
    • Maintains file for all pending client cases.
    • Maintains on call sheet.
    • Maintains current and up to date availability tracking tool for Staff
  • Assists with scheduling client services staff according to agency policies, procedures and standards.
  • Administers the pay roll function as appropriate/assigned by Agency Business Director (ABM).
  • Supports the QE process through routine audits to ensure compliance, and makes suggestions to correct any problem areas.
  • Maintains medical records and completes paperwork in compliance with regulations and Agency policy.
  • Maintain positive relations with clients’ families and physicians.
  • Maintain active community and professional ties.
  • Reception/Telephone Duties receive and transmit incoming calls to the proper party
  • Filing and Reporting, establish and assist and maintain client files, using alphabetical and numerical systems, revising and updating periodically.
  • Computer/Data entry .
  • Typing/Transcription.
  • Support the Community Business Director with Client Services Agreements as directed.
  • May perform other duties as assigned.
  • High School Graduate
  • Work experience as an administrative assistant or related field. Experience in community health preferred.
  • Able to work flexible work hours due to demands of position, including weekends.

What’s the difference between a job and a meaningful, rewarding career? The people you serve. When you work at Atria, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life.


Atria is an equal opportunity employer committed to providing equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, age, national origin, disability, genetic information, veteran status, or any other classification protected by applicable law.  Atria will not tolerate harassment or discrimination based on any of these protected classifications.

Hiring Step 1
It’s Easy to Apply Online
Select the “Apply Now” button on the job that interests you. Plan on taking 5-10 minutes to complete the application and select “Submit” when done – you’ll receive a confirmation email shortly thereafter. Keep your login and password handy as you’ll need it throughout the hiring process.
Hiring Step 2
Application Review
Every application is given due consideration. If your experience and skills are aligned with the job requirements, we’ll contact you to schedule an interview.
Hiring Step 3
Interviews & Assessments
Your interview will be conducted by phone or in person with an Atria recruiter or hiring manager. This process may include additional interviews, reference checks and skill assessments.
Hiring Step 4
Offer Letter
If you are chosen for the position, an offer will be made by phone and email. The email will include a letter which you’ll sign electronically, return to us and can download for your records.
Hiring Step 5
Post-Offer Hiring Process
You’ll receive all needed forms, instructions and our contact information if you have any follow-up questions. This process may include a background check and/or a drug screen.
Hiring Step 6
Check-ins from your future team
As turnaround times vary for screening results, we’ll provide any needed updates and let you know what to expect for your first day on the job.
Hiring Step 7
First day and onboarding
Congratulations – we’re excited to have you join our team! Onboarding varies by position, but on your first day at Atria you’ll typically meet coworkers, take a workplace tour and begin any required training.
Job Details
Wage Information: The wage range for this position is $20.00/hr - $24.00/hr, dependent on prior work history and experience
Employment type: Full-Time
Job Category: Human Resources
Location: New York City NY, 11021
Community: Atria Home Care
Req ID: 2023-217278

Benefits for Working at Atria Home Care

Competitive Pay
Competitive Pay

Atria provides competitive wages as we value employee contributions and commit to investing in our employees.

Paid Holidays & PTO
Paid Holidays & PTO

In addition to company observed holidays, we encourage our employees to take earned time off to refresh, recharge, and spend time with their loved ones.

Comprehensive Health Plans
Comprehensive Health Plans

After satisfying the waiting period, employees at Atria are eligible for an array of benefits including medical, vision, and dental coverage, company paid short term and long term disability, as well as other voluntary benefits such as critical illness coverage.

Career Advancement Opportunities
Career Advancement Opportunities

We promote approximately 1,500 people a year.  Share your professional aspirations with your manager, and together we will work to achieve them. Atria focuses on talent development and growth opportunities within.

Tuition Reimbursement
Tuition Reimbursement

Want to earn a degree or pursue a new certification? Our tuition reimbursement program provides full-time employees with up to $5,250 a year in support for approved courses toward degrees and certifications.

Employee Loyalty Rewards Program
Employee Loyalty Rewards Program

Atria celebrates employees through different rewards programs including anniversary awards and recognition of great work.

Retirement Savings Plan with Employer Match
Retirement Savings Plan with Employer Match

We offer an opportunity for full-time employees to save for retirement through Transamerica. Traditional 401(k) and Roth options are available, and after one year of service, Atria offers a 50% match on a percentage of those savings.

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Rewards & Recognition

Learn more about the many ways Atria celebrates employee achievements and rewards outstanding performance.

Health & Safety

Whether providing protection from sickness or natural disasters, such as flooding or fires, we make safety a priority for both residents and staff.